Brokerage Coordinator - San Antonio
San Antonio, TX 
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Posted 17 days ago
Job Description

Job Title

Brokerage Coordinator - San Antonio

Job Description Summary

The Brokerage Coordinator will report to the Director of Operations and will serve as the support for a fee-earner and/or team. This position is responsible for support of client service activities such as pitches and proposals, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Coordinator will be viewed as a direct line of communication to the fee-earner themselves.

Job Description

Key responsibilities

Pitch and Proposal Coordination

  • Coordinate with Marketing and Research on behalf of fee-earner for the creation of pitch/proposal as needed

  • Attend strategy session with fee-earner and other departments as needed

  • Coordinate with Marketing on behalf of fee-earner and deliver necessary information for creation of content (graphic design, mapping, etc.)

  • Schedule meetings with fee-earner and other departments for review and feedback

  • Schedule meetings with prospects and arrange any other accommodations that may be required, such as catering, transportation, and space reservations

  • Coordinate with Marketing on the production of pitch/proposal when outside vendor is required for printing

  • Perform basic data gathering, such as property searches and site selections, on behalf of fee-earner as appropriate

  • Populate template market documents, such as tour books, property flyers, and brochures

  • Schedule follow up meetings as necessary to review content

Other Service Delivery

  • Handle client contact lists, including database management

  • Execute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meeting with Prospect, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)

  • Develop and mail general flyers or collateral on behalf of fee-earner

Coordinate Events and Conferences

  • Notify fee-earner of internal and external events and conferences

  • Register fee-earner for desired events

  • Coordinate travel and other logistics for fee-earner as necessary

Deal Documentation and Revenue Accounting

  • Follow up with all parties on the execution of deal related documents as required

  • Prepare deal related documents and provide to fee-earner for review, approval, and delivery

  • Coordinate with Legal for review and approval when template documents are insufficient

  • Create deal sheet and provide to fee-earner and Director of Operations for review and approval

  • Package Deal Sheet with deal documentation and submit to Revenue Accountant for processing

  • Close Deal in CRM as required

Maintain Databases

  • Support population of Internal Listing Database on behalf of fee-earner

    • Inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate information

    • Updating existing listings in database

    • Removing inactive listings in database

  • Coordinate with fee-earner for the collection of necessary information

  • Coordinate with fee-earner for the timely collection of necessary information to maintain third party sites (CoStar, LoopNet, etc.)

Respond to Data Requests

  • Communicate requests with Marketing and Research for the delivery of necessary information

  • Maintain calendar of due dates and follow up as necessary

  • Respond to requests under certain threshold, such as basic property or ownership searches

BACKGROUND AND EXPERIENCE

Demonstrated experience should include:

  • Bachelor's Degree (Business, Communications, Engineering, or Architecture a plus)

  • 2-5 years' experience in a professional organization or equivalent educational experience

  • Knowledge of Microsoft Office

  • Knowledge of Adobe InDesign and Salesforce a plus

  • Previous real estate experience preferred

Competencies
  • Strong written and oral communication skills

  • Ability to multitask

  • Ability to take direction from multiple sources

  • Good project management skills

  • Excellent attention to detail

  • Demonstrated aptitude to solve problems and navigate through obstacles

Note: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 5 years
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