Administrative Manager-Academic Affairs-Provost
San Antonio, TX 
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Job Description


Administrative Manager-Academic Affairs-Provost


Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11494
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more about UTSA , on or on , , or .

Posting End Date: Applications will be accepted through 11:59 PM CDT on 05/13/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $59,560 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:
  • Resume and cover letter are required. Please attach both documents to receive full consideration.





Essential Functions









Summary

Function: To lead a complex administrative function of a college, department or major program with multiple reporting areas.

Scope: Responsible for the management of personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.

Duties

Typical:
  1. Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of documents and to maintain compliance with University, federal, state, and local government policies and procedures.
  2. Prepares documents and reports as per university guidelines; reviewing and approving documents or other processes as needed.
  3. Supervises the processing and maintenance of all administrative records; preparing reports; and serving as the representative/liaison for administrative matters.
  4. Maintains administrative records; maintains technical set of documents and policies and procedures; provides analysis and interpretation internal processes and makes recommendations to improve efficiency and effectiveness.
  5. Develops and implements policies and procedures related to administrative management or special projects.
  6. Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.
  7. Manages and maintains records for inventory and facilities.
  8. Performs other duties as assigned.

Periodic:
  1. Coordinates and manages key projects.
  2. Assists in administrative forecasting for grant proposals.

Required Qualifications
  • Bachelor's degree from an accredited institution.
  • Six years of progressively responsible administrative experience.
  • Additional education may substitute for required experience up to a Master's degree.
  • Excellent written and verbal communication, organizational, and analytical skills.
  • Must be detail oriented and able to work independently and with program staff; ability to compile data and prepare routine reports.
  • Work under time constraints; proven teamwork experience; ability to explain information in an understandable manner; sound judgment and decision making ability.
  • Personal computer, Microsoft Office Suite and standard office equipment.



Preferred Qualifications
  • Personal computer, Microsoft Office Suite and standard office equipment.
  • Two years of supervisory experience.
  • Similar experience in administrative management.





Additional Information
  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions
  • Usual office environment.
  • Occasional night and/or weekend work.



This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


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Job Summary
Company
The University of Texas at San Antonio
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
6+ years
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